Check out this video from our Abacus Front End Training Series:

Table maps are created on the backend.

In this article:

  • Using Table Maps
  • Table Turn Report

Using Table Maps

Press the Sync Tables button to get your latest table maps from the backend

The colour of each table represents the "status" of each table:

  • White tables are available
  • Red tables are activated, i.e. they have guests seated at them who have not ordered yet
  • Purple tables have sent orders
  • Blue tables have received their bill but have not yet paid 

Tap 🔄 MASTER on the top right of the screen to sync the table status with the Master POS, in the case that you are using Table Maps on multiple iPads.

Before using table maps, you should know whether you want to:

  •  Show table details
  • Support an "order owner"
  • Show POS Screen by default

All of these options are optional.

Table Details

You can show "table details" if you have setting E7. turned on: E7. SHOW TABLE DETAILS IN TABLE MAP.

e.g. Table A has 2 people who have been seated for 1 minute and have not ordered yet. Table B has 5 people who have been seated for 1 hour and 15 minutes and whose order is equal to $51.20.

Order Owner

The staff member who seated the table will be attributed to the order as its "owner" if you have turned on setting A49. SUPPORT ORDER OWNER FUNCTION. With this setting turned on, they will be attributed to the order even if another staff member closes the order.

Show POS Screen by Default

Usually, if you have A2. ENABLE RESTAURANT MODE turned on, you will see the Table Map between each order. If you need to use a table map, but don’t want to see it between each order, you can use a new setting A24. SHOW POS SCREEN BY DEFAULT, which will stay on the POS screen instead.

Taking orders for a table

  1. Press an available (white) table
  2. Select the number of guests dining in
  3. Press:
  • START ORDER if they are ready to order
  • ACTIVATE TABLE if they are not ready to order. The table will turn red. When the table is eventually ready to order, tap the red table and then press LOAD ORDER

4. Take their order and press SEND
5. The table will turn purple.
6. Press the purple table when they are ready to receive the bill

8. Press a blue table when they are to pay the bill

10. Complete payment

Transfer an order

Press on a table and tap:

  • TRANSFER ORDER to move the whole order to a different table
  • TRANSFER ITEMS to select specific items to a different table

Takeaway and delivery orders

Tap TAKEAWAY or DELIVERY in the top right to create a takeaway or delivery order.

Merge tables

  1. Tap MERGE TABLES on the top right of the screen
  2. Select the tables you wish to merge (those you select will be orange) 
  3. Tap DONE

4. The floor plan will now show the merged tables as activated and all with the same colour border.
5. Now you can create a shared order for these tables by simply tapping on any of them and loading the order to the Point of Sale screen.

If you wish to unmerge any tables, simply tap on one of the tables and then tap Undo Merge in the Edit Table pop up.

Note: If you have made an order for merged tables, you will lose that order when you undo the merge.

If you merge tables with different orders, the orders themselves will merge into one order shared between the tables.

Table Turn Report

How quickly are you turning tables?

Go to Reports > Staff > Table Turn Report to see how many tables are "turned" in a day. A "turn" period is measured from the time the table is activated, to the time they pay.

The order "owner" will be attached to the report, given you have turned on setting A49. SUPPORT ORDER OWNER FUNCTION and selected the "Owner" for each table. 

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